PDFify is a small macOS tool for combining pages from different sources to one PDF and applying text recognition if required.
Two implementations are available for text recognition:
- Tesseract, a very mature open source solution supported by large companies Version 4, used in PDFify, is state of the art and fast enough for ease of use.
- Apple Vision OCR, a solution that has recently been integrated into macOS and iOS. However, before macOS Big Sur only the English language is supported here.
If Tesseract is used, over 100 languages are available. For each language separate trained data sets are available, optimized for speed and quality. In the setting dialog you can choose between those two flavors as
Check the languages you want to use. You can check more than one, but I would recommend to use as few as possible ideally just one of them.
You can start with the following options:
- Open an existing PDF with PDFify, you will need to manually apply OCR
- Start with an empty document
In both cases you can add new pages to the end of the document by dragging content on the window or choosing
Add Pages from the toolbar or the main menu entries below
But you can also copy and paste files, PDFs, images, screen shots and more.
You can experiment, there is always undo to get you back to the previous state if something went wrong.
PDFify provides a comfortable scanner dialog. It shows a list of all available devices on the left. After selecting a scanner die macOS scan interface will show up with the usual options. Scan as many pages as you like, they will be appended to the current document and OCR applied. Press
Done to leave the dialog.
Tip You can of course choose any settings you like, but the following have proven to be a good default:
Type: Color or Black and White
Particularly good results can be achieved with a document scanner such as ScanSnap from the manufacturer FUJITSU. There the use of the in-house OCR software Abbyy Fine Reader is recommended.
The following video shows how to integrate the Receipts app directly into ScanSnap Home. For PDFify the steps are the same :
This video shows how to integrate Receipts app into the older ScanSnap Manager:
From most e-mail programs, selected mails can be dragged and dropped into PDFify. This works both on the window (add pages) or the Dock icon (create new document). The result is a PDF with neat pages. This is very useful for invoices in the Apple Store or Google PlayStore, because you can skip the print dialog completely. Most email applications are supported, including Apple Mail, MailMate, AirMail and Postbox. Spark is not supported, there you have to take the detour via the print dialog.
Also web pages are automatically converted to paged PDF files. Drag the URL from your favorite browser on a PDFify window.
Reduce the size of the PDF by reducing the size of contained images. This is achieved by two parameters:
The density of pixels in the image expressed by
DPI(dots per inch) ranging from 75 to 600
The compression used for the image with the choice between
After the compression is applied a dialog gives you feedback about the result achieved. You might need to experiment a bit with it. Just apply undo and start over again.
Apply OCR on existing PDF Pages
If you open PDF files or add PDF pages to a document, it might already have text information you might want to keep. Therefore the decision is up to you if these pages should have OCR applied or not.
On click on the OCR toolbar button only these pages will have OCR applied and the button is also only enabled, if such pages exist.
Insight The reason this has not been automated is, that sometime you have a PDF that contains text but if you copy and paste it somewhere else you figure out the characters do not match their representation and thus the info is useless. This is something an algorithm cannot identify 100% and therefore this decision is left to you.
One click to copy all plain text contained in the current PDF.
Reads the content of the PDF with the default voice you can specify in the macOS Settings. Click again to stop reading.
Print the current document.
Share the document with other apps and services.
All operations done can also be undone or redone. Go to the main menu and choose
Redo from the
Edit menu. You can also use the keyboard shortcuts
CMD + Z or
CMD + SHIFT + Z as in any other good Mac application.
Directly in the PDF, the actions for deleting or rotating the page currently under the cursor can be selected in the context menu. After a short delay, a corresponding option appears in the thumbnail view.
All operations happen locally and no content of your documents is send to any server. We just connect to the internet for loading the language files, sending crash reports or sending support messages.
There is a built in support dialog in the app that is powered by replies.io that will help us to get feedback to you more easily. If this documentation did not answer your questions, that's the preferred way to go.
In order to be able to fully use all functions of the app and not have watermarks in the finished PDF, a monthly or annual subscription can be taken out. A test phase is automatically included.
With the subscription or a lifetime license the further development of the app is supported. The future of the app can be shaped via Github. For more ideas please contact the support. Thanks for your support.